📥 How to Automate the Collection of Certificates from Food Suppliers
Supplier certificate management
In the food industry, working with multiple suppliers requires ongoing effort to collect, validate, and update critical documentation such as health certificates, technical data sheets, lab analyses, or allergen declarations.
If done manually, this process can become a serious operational bottleneck and legal risk.
⚠️ Main challenges in supplier documentation management
❌ Wasting time chasing documents by email or phone
❌ No visibility into which supplier submitted what
❌ Expired certificates without warning, risking non-compliance
❌ Stressful audits due to disorganized or inaccessible documentation
❌ Documents scattered across folders, inboxes or paper, with no traceability
✅ How does Trackline solve it?
With Trackline, you can automate the collection and tracking of supplier documentation proactively. The platform requests, reminds, and validates documents for you — always up to date and well-organized.
🛠️ Steps to automate the process with Trackline
- Create a document template
Define the documentation you require: health certificates, technical sheets, lab test results, etc.
You can set different requirements depending on the supplier category.
- Add your suppliers
Import or register your suppliers in Trackline. Each one will only see the list of documents they need to submit. - Trackline sends the request automatically
Suppliers receive an email with a link to upload their documents — no account required. - Automated or manual review
You can activate automated checks (expiry dates, file types...) or review manually if content validation is needed. - Monitor everything from the dashboard
Easily check which suppliers are compliant and which have pending documents. Trackline notifies you before any document expires.
💡 Result: fewer emails, fewer risks, more efficiency
- Time saved in document management
- Reduced audit stress and legal risk
- Full traceability by supplier
- Guaranteed regulatory compliance
👉 Want to see it applied to your case?
We can help you configure your first workflow in minutes. 📩 Write to us at [email protected]