🧾 Automate Onboarding and Offboarding Workflows with Signed Evidence
User management workflows, fully controlled and traceable
When a new employee joins or a user is deactivated, it’s essential that access to systems, device allocation, permissions and credential removal is well-documented. In many food industry companies, this process is still manual and lacks traceability or signed evidence.
The result: active access for people who no longer work at the company, users with excessive permissions, and no clear responsibility in case of incidents.
⚠️ Common challenges in user management from IT
❌ Informal or undocumented onboarding/offboarding between HR, Ops and IT.
❌ No traceability on what access was granted or who approved it.
❌ Security incidents without clear responsibility or evidence.
❌ Devices, passwords or licenses handed out without signature.
❌ Legal risks from unauthorized active access.
✅ How does Code Contract solve it?
With Trackline and Consigne, you can automate the onboarding/offboarding process, including internal approvals, asset delivery and policy acceptance — all digitally signed and traceable by person, date, role and department.
🛠️ How to apply it in your company
- Create onboarding/offboarding templates
Design flows for each user type (operations, admin, technical…) including HR validation, supervisor approval, signed policy acceptance, asset delivery/return, etc. - Trigger the request from HR or Management
As soon as an employee joins or leaves, the flow is activated in Trackline. Each responsible party receives their task automatically. - Collect digital signatures for each step
Use Consigne to capture signatures for policy acceptance, laptop delivery, credential revocation, etc. - Archive everything with traceability
Each process is saved with user name, join/leave date, signers and associated evidence. - Retrieve full records instantly if needed
IT or Security can consult the complete access and approval history within seconds.
💡 Result: full control over who accesses what, when and how
- Structured onboarding/offboarding — no improvisation
- Signed evidence for every step in the process
- Reduced risk of unauthorized access
- Transparent workflow between HR, IT and Operations
Want to see how this would look in your company?
We can help you design and launch it in minutes. 📩 Contact us at [email protected]