🧑‍⚖️ Control of Conflicts of Interest and Responsible Declarations of Employees and Executives
Collect and manage key documentation with legal validity

One of the pillars of ethical and regulatory compliance is the proactive control of conflicts of interest, especially in positions with decision-making power, contracting authority, or access to sensitive information.

To ensure transparency, many organizations require:
📋 Responsible declarations of conflicts of interest
💼 Declarations of external activities or family ties
🧾 Commitments of confidentiality and loyalty
📄 Confirmations of non-participation in selection or awarding processes
🖊️ Signing of codes of ethics or conduct rules

When managed informally:
❌ Documentation is not requested from all key employees
❌ Forms are collected on paper or by email without traceability
❌ No alerts for periodic renewals or changes in situation
❌ Compliance cannot be justified in the event of an audit or incident

⚠️ Risks of not controlling conflicts of interest

• Legal or contractual sanctions for irregular awards
• Reputational damage due to questionable decisions
• Non-conformities in compliance or ESG audits
• Lack of evidence to act in the face of an internal complaint
• Lack of internal trust in the integrity of key processes

🧩 How does Consigne solve it?
With Consigne, you can digitize the entire flow of collection, signing, and management of responsible declarations and documents related to conflicts of interest:

• Design custom responsible declaration forms → with questions tailored to each type of profile or role.
• Automatically assign documents to employees or key positions → by department, risk level, or decision-making access.
• Request electronic signature with legal traceability → avoid paper, printing, and manual handling.
• Schedule automatic renewals annually or when a position changes → prevent obsolete or outdated declarations.
• Store and consult each signed document with date, IP, and version → full evidence for any review.
• Launch mass update campaigns with automatic reminders → save time and ensure full coverage.

💡 Result: demonstrated transparency, reinforced compliance
✔ Declarations collected in a structured and legal way
✔ Control over who has complied and who has not
✔ Reduction of ethical, legal, and reputational risks
✔ Evidence ready for auditors, regulators, or management

Still requesting declarations by email and then losing track of them?

📩 Consigne lets you manage them simply and securely: [email protected]