📄 Management and Digital Signing of Internal Policies with Legal Traceability by Employee or Collaborator
GDPR, codes of ethics, anti-corruption, data protection… everything signed and compliant

One of the fundamental elements of regulatory compliance is proving that the organization has communicated, explained, and documented its internal policies to all relevant personnel: employees, suppliers, partners, or collaborators.

These policies usually include:
📘 Code of ethics and conduct
🔐 Data protection policies (GDPR)
🛡️ Anti-corruption and criminal prevention rules
⚖️ Conflict of interest protocol
🌐 Rules on system or social media use
🚨 Whistleblowing or ethics channel procedures

When acceptance is not managed with proper tools:
❌ Distributed by email without control
❌ No evidence of reading or actual acceptance
❌ No guarantee that everyone has received the latest version
❌ Impossible to justify compliance in an audit or incident

⚠️ Risks of not controlling internal policy acceptance

• Inability to prove that staff have been trained and informed
• Sanctions for non-compliance in data protection or anti-corruption
• Non-conformities in compliance or ESG audits
• Legal weakness in labor or external conflicts
• Image of informality or lack of commitment to corporate ethics

🧩 How does Consigne solve it?
With Consigne you can distribute, sign, and audit all your internal policies from a single platform:

• Upload your policies by category or area (ethics, GDPR, criminal, IT, etc.)
• Manage versions, updates, and related documents.
• Assign policies to specific groups by role, area, or risk profile → each person receives only what they must accept.
• Activate reading and digital signature flows with legal validity → no paper, no printing, full traceability.
• Track acceptance status in real time → see who has read, signed, and who has not.
• Store evidence with date, IP, user, and signed version → ready to present to auditors or inspectors.
• Automate redistribution for every version change → archive old versions with complete control.

💡 Result: policies signed, documented, and defensible in any audit
✔ Full legal and technical traceability
✔ Reduction of legal and reputational risks
✔ Clear evidence of compliance and training
✔ Professional image and real compliance, not just on paper

Still asking for paper signatures to comply with GDPR or the code of ethics?

📩 Digitize it securely and easily with Consigne: [email protected]