🧾 Digital Supplier Qualification by Type and Risk
Set clear and traceable criteria without relying on Excel or emails.

One of the key steps to ensure quality in the supply chain is having a structured supplier qualification process, especially when regulatory, legal, or contractual compliance depends on it.

This process should evaluate:
📋 Supplier type (raw materials, services, transport, etc.)
📊 Risk level (critical, medium, low) according to impact on product or service
📄 Required legal and technical documentation
🧠 Capabilities, certifications, or performance history
✅ Compliance with internal policies or external standards (ISO, IFS, BRC, etc.)

When managed without structure:
❌ Each manager applies their own criteria
❌ No traceability of onboarding and review process
❌ Information is not updated over time
❌ Hard to justify why a supplier was approved or rejected

⚠️ Risks of informal or poorly documented supplier qualification
Suppliers operating without clear approval criteria
Lack of evidence for audits or client reviews
Non-compliance with standards or regulations
Operational or reputational risks from preventable incidents
Time wasted redoing processes already done

🧩 How does Trackline solve this?
With Trackline, you can design and digitize your qualification workflow, with objective criteria and full traceability:

• Create dynamic forms by supplier or service type
• Define fields, criteria, and required documents by category.
• Assign risk levels and specific requirements for each case
• Critical suppliers have stricter controls than low-risk ones.
• Invite suppliers to complete onboarding via a unique link
• Upload data, answer forms, and attach requested documents.
• Configure approval flows with responsible roles per area
• Quality, Purchasing, Legal, H&S… depending on supplier type.
• Get a digital profile of each qualified supplier
• With complete history, evaluations, dates, and current status.
• Schedule periodic reviews or automatic requalification
• Based on date, regulatory changes, or operational results.

💡 Result: an agile, traceable, and structured qualification process
✔ Supplier approval based on objective, transparent criteria
✔ Complete evidence for audits or client reviews
✔ Collaborative workflow across departments, without emails or scattered files
✔ Suppliers classified by risk, ready to operate safely

Is your qualification process still buried in an Excel with hidden columns?
📩 Let us help you structure it today: [email protected]