📥 Collect and validate suppliers' fiscal and legal documents without chasing emails
Delegate the document collection and control.

To invoice on time and comply with accounting and legal requirements, the Administration department needs each supplier or subcontractor to correctly submit their documents:

📄 VAT number,
📄 tax registration certificate (Form 036/037),
📄 certificate of compliance with the Tax Agency and Social Security,
📄 bank details,
📄 power of attorney or administrator certificate, etc.

When this process is managed via email, shared folders, or phone calls, it becomes inefficient, error-prone, and leads to delays affecting payments and compliance.

With Trackline, you can automate the collection and validation of documents per supplier, with expiration control, alerts, and full traceability.

⚠️ Common problems in fiscal documentation collection
❌ Suppliers failing to deliver required documents for invoicing or payment
❌ Certificates expiring without alerts
❌ Lost or misnamed files
❌ Time wasted cross-checking emails, folders, and requests
❌ Payments blocked due to missing validation

✅ How does Trackline solve it?
Trackline centralizes the entire process: from proactively requesting documents, to validating and archiving them per supplier with full traceability.

🛠️ How does the supplier documentation flow work?

1. Create an administrative requirements template
2. Assign it to each supplier
3. Trackline requests and follows up on documentation
4. Validate and control expiration dates
5. Everything is centralized and traceable

💡 The result?
Updated documentation, smooth payments, fewer errors.
Drastically reduced admin time.
Faster payments with document support.
Better fiscal and accounting compliance.
Organized and accessible digital archive.
Less stress, less manual work.

Want to automate supplier document collection?
We’ll help you set it up in minutes. 📩 Write to us at [email protected]