🔒 Control of Reading and Acceptance of Quality Policies by Staff
Ensure documentary compliance and legal traceability with one click

A fundamental part of the quality system is ensuring that staff know, understand, and accept the policies, procedures, and rules that apply to them. This is not only important for daily operations, but also as evidence in audits, inspections, or legal situations.

The most common documents include:
📘 Quality, environmental, or safety policies
📋 Internal procedures by role or area
🧼 Hygiene, cleaning, or traceability instructions
📝 Prevention plans, HSE, confidentiality, GDPR
📄 Welcome manuals or corporate rules

When this control is managed without structure:
❌ Documents are sent by email without acknowledgment of receipt
❌ No way to know who has read them and who has not
❌ No signatures or legally valid acceptances are collected
❌ Impossible to prove compliance in an inspection or conflict

⚠️ Risks of not controlling document reading and acceptance

• Legal or regulatory non-compliance (ISO, IFS, BRC, HSE…)
• Difficulty holding staff accountable in case of an incident
• Non-conformities in internal or external audits
• Reputational risk or sanctions in labor or client disputes
• Loss of time re-explaining rules or justifying evidence

🧩 How does Consigne solve it?
With Consigne you can ensure each person receives, reads, and accepts the documents relevant to them, with full traceability:

• Upload your policies, instructions, or procedures to the platform → organize by role, area, or content type.
• Assign documents to employee groups by function or location → each person only sees what they must accept.
• Activate the digital reading and acceptance flow with electronic signature → no paper, no printing.
• Receive pending alerts and monitor progress in real time → full control of who has complied and who has not.
• Register each acceptance with date, time, user, and document version → legally valid traceability for any audit or conflict.
• Automatically resend updated versions when documents change → ensure everyone works with the latest version.

💡 Result: documents read, accepted, and controlled (without excuses or paper)
✔ Proven compliance with internal policies
✔ Legal and organizational security for any review
✔ Fewer operational errors caused by lack of information
✔ Professional image and full control from a single platform

Still using papers or emails to request signatures for internal rules?

📩 We help you digitize it easily with Consigne: [email protected]