Collect and validate client documentation for KYC without wasting time or breaking the law
Automate KYC data collection—no waiting.
Law firms advising on corporate, tax, real estate, or wealth matters are legally required to comply with Anti-Money Laundering (AML) regulations.

This entails applying KYC (Know Your Customer) procedures, including:

📄 Collection of identity documents (ID, company tax ID, deeds, powers of attorney…)
📑 Declarations of beneficial ownership or economic activity
📆 Periodic updates of documents
🧾 Evidence of review by the firm

Without a clear system, this becomes a headache:

❌ Documents are requested via email or WhatsApp, with no control
❌ Documents arrive incomplete or expired
❌ No traceability of when they were reviewed or by whom
❌ The firm is exposed to penalties, inspections, or reputational damage

⚠️ Real risks of poor document management in KYC

• Breaches of Law 10/2010 and its regulation
• Sanctions from SEPBLAC or certification bodies
• Inability to demonstrate due diligence during an inspection
• Loss of trust from institutional clients
• Delays opening client files

🧩 How does Trackline solve it?
With Trackline, you can fully digitize and automate AML/KYC document management and comply without operational friction.

• Create a template by client type (individual, company, self-employed, etc.)
  Define which documents are mandatory and which are optional.
• Send a unique link to the client to upload documentation
  No account creation or scattered emails needed.
• Trackline auto-validates received items
  Checks format, expiry, and completeness per your rules.
• Assign internal owners to validate sensitive cases
  Everything is signed with timestamping and legal traceability.
• Monitor compliance status for all clients from a single dashboard
  Ideal for audits, inspections, or KYC renewals.

💡 Result: full compliance—no wasted time, no risk

• 80% reduction in KYC processing time
• Zero human errors on expiry or formats
• Evidence ready for inspection or audit
• Less client friction and stronger professional image
• Solid legal protection for the firm

Still handling AML documentation via email or folders?
We’ll help you automate and professionalize the entire KYC process. 📩 Write to [email protected]