🧑‍⚖️ Control the acceptance of ethical codes and internal policies with individual traceability
Log all acceptances of company policies and codes of conduct.

Regulatory compliance in industry is not just about technical procedures — it also requires that employees are informed, trained, and committed to internal policies.

📘 Code of ethics or conduct
📄 Anti-corruption or anti-competition policies
🔐 Data protection rules (GDPR)
♻️ Environmental, safety, or equality policies
⚠️ Protocols for internal reporting or conflict of interest

When these policies are shared via email, paper or in-person sessions without tracking:

❌ You can’t prove who received or read them
❌ No individual traceability in case of violation
❌ Difficult to manage updates or ensure acceptance
❌ Weak legal position in case of audit or conflict

With Consigne and SmartCheck, you can send each policy for individual digital acceptance, record the date/time of reading, and retain legal evidence per person, department, or shift.

⚠️ Common risks of not tracing policy acceptance

• Impossible to prove an employee was informed
• Legal or ethical liability in case of conflict
• Weakness in compliance audits
• No control over policy updates or renewals
• Lack of culture of integrity and compliance

✅ How does Code Contract solve it?
With our tools, you can:

• Upload any internal PDF policy or code
• Send it to one or multiple employees for signature
• Capture legal evidence of reading, acceptance and timestamp
• Organize by site, area, policy type or employee
• See in real time who has signed and who hasn’t

🛠️ How to apply it to your internal compliance processes

• Upload the internal policy to distribute
  E.g.: “Group Code of Ethics”, “Updated Equality Policy 2025”
• Select recipients by area, site, or shift
• Send for reading and e-signature, no app required
• Track who read, accepted, or is pending in a dashboard
• Schedule reminders or generate reports by department
• Download legal evidence of individual acceptance
  Useful for audits, inspections or legal proceedings

💡 Result: proven, traceable, and up-to-date internal compliance

• Documented policy acceptance by each employee
• Reduced legal risks in conflicts or complaints
• Stronger ethical and compliance culture on-site
• Reliable evidence for auditors or clients
• Full control of policy renewals and changes

📩 Want to prove your staff aligns with your codes and policies?
We’ll help you launch your traceable acceptance system in minutes: [email protected]