📑 Digital Signature of Inspection Reports and Non-Conformities
Inspection and Non-Conformity Controls
During an internal inspection, audit, or quality control, reports may be generated identifying issues, deviations, or non-conformities. Having these reports properly signed by the responsible parties is essential to ensure the closure of the improvement cycle and avoid legal or regulatory risks.
However, these documents are often left unsigned, on paper, or signed with unverified scanned signatures.
⚠️ Main challenges in managing inspection reports
❌ Unsigned reports or scanned signatures with no legal verification
❌ Difficulty ensuring the non-conformity is acknowledged by the responsible party
❌ Correction deadlines delayed due to lack of formal commitment
❌ Dispersed files with no traceability or centralized control
❌ Audit issues due to missing signed documentation
✅ How does Consigne solve it?
With Consigne, you can generate and send inspection or non-conformity reports for digital signature in real time. This guarantees acknowledgement, commitment, and traceability — all without paper.
🛠️ Steps to digitally sign inspection reports with Consigne
- Upload or generate the inspection report
Include all relevant details: deviation detected, responsible person, corrective actions, and deadlines. - Add the signers
Include area managers, supervisors, or anyone else who must acknowledge or validate the report. - Send for electronic signature
Each person receives a secure link to review and sign from their phone or email — no account required. - Track progress from your dashboard
Monitor signature status, send reminders if needed, and ensure everyone involved completes the process. - Store the signed report in the system
Once completed, a single legally valid document is archived and ready for inspections, audits, or internal reviews.
💡 Result: formal, fast and traceable commitment
- Legally valid and well-organized digitally signed reports
- Full traceability of the inspection or audit process
- Greater accountability in resolving non-conformities
- Reduced admin workload for quality and management
📩 Want to see how this would apply to your case?
We can help you configure your first signature workflow with Consigne in minutes. Write to us at [email protected]