✅ Ensure Compliance with Codes of Ethics, Legal Clauses, and Internal Policies—with Digital Evidence
Control and track compliance.

In law firms and legal advisory practices, compliance doesn’t only apply outward to clients—it must also be managed internally.

Key policies and documents that every legal team member must know and accept include:
📘 Firm’s Code of Ethics
📄 Data protection clauses (LOPDGDD / GDPR)
🧾 Internal protocols: remote work, right to disconnect, use of firm resources
⚖️ Incompatibilities, conflicts of interest, or confidentiality
🎯 Statements of regulatory commitment or criminal compliance

Without a structured process, this acceptance is handled informally:
❌ documents are emailed and a reply is “hoped for”,
❌ no signing or signatures get lost among files,
❌ no way to prove acceptance in case of dispute,
❌ no real evidence or traceability,
❌ improvisation when facing internal or external audits.

⚠️ Real risks of not managing internal policy acceptance
Inability to demonstrate legal or contractual compliance.
Internal disputes without documentary backing.
Loss of credibility in audits or certifications.
An image of informality to clients or new hires.
Reputational risk if a leak or incident occurs without traceable measures.

🧩 How does Code Contract solve it?
With SmartCheck and Consigne, you can structure the entire communication–acceptance–evidence process for internal policies with full traceability:

1. Create acceptance workflows by policy type
   e.g., code of ethics, right-to-disconnect protocol, GDPR statement, etc.
2. Send the document to staff with one click
   No printing, scanning, or chasing emails.
3. Capture digital signature or validated read-receipt
   Traceability by user, IP, date, device, and timestamp.
4. Monitor who has signed and who hasn’t from a single dashboard
   Send automatic reminders or gate access based on compliance.
5. Export reports by employee, document, or period
   Ready for inspections, internal control, or compliance reviews.

💡 Result: policies accepted, valid, and frictionless
Legal evidence of policy and clause acceptance
Elimination of internal paperwork
Full control of compliance by person or group
Professionalized HR and compliance function
Real protection against internal or external disputes

Still managing code-of-ethics acceptance by email with no follow-up?
We can help you digitize it with real traceability. 📩 [email protected]