📁 Digital Control and Archiving of Accounting Documents with Verifiable Evidence

Ensure the authenticity of your information
The Administration team must handle a large volume of accounting documents: invoices, payment receipts, bank reconciliations, tax withholdings, financial contracts, among others.

When these documents are stored in shared folders, emails or on paper, traceability is lost, tasks are duplicated, and audits or closing processes become more complex.

⚠️ Common challenges in managing accounting documentation
❌ Scattered, duplicated or poorly classified documents.
❌ Lack of signed evidence for some expenses or commitments.
❌ Difficulty accessing required information during audits or month-end close.
❌ Paper files that deteriorate or go missing.
❌ Wasted time checking emails or searching for correct versions.

✅ How does Code Contract solve it?
With Trackline and Consigne, you can automate the collection of accounting documents (from inside or outside the organization), sign them if needed, and archive them with access control, traceability, and verifiable evidence.

🛠️ How to apply it to your accounting process?

1. Create templates by document or process type
   e.g., expense receipts, supplier invoices, accounting annexes, sworn statements.
2. Request documents with Trackline
   Ask employees, internal departments or suppliers to upload the required documents for each period or process.
3. Sign electronically when needed
   Use Consigne to validate invoices, approve expense reports or formalize any accounting document with legally binding digital signatures.
4. Validate dates, formats, and expiries
   Automate rules to avoid outdated or incomplete documentation.
5. Centralize everything in a secure, traceable archive
   Search by date, supplier, expense type, cost center, or signatory. Perfect for monthly closings or external audits.

💡 Result: less document chaos, more accounting control

• Immediate access to any document, from anywhere
• Signed and verifiable evidence for every operation
• Time saved during closings and audits
• Lower risk of errors, penalties, or duplicates

Do you want to digitize your accounting archive with legal traceability?
We can help you set it up step by step. 📩 Write to us at [email protected]