✍️ Digital Signature Management of Contracts and Agreements with Suppliers – No Paper, No Delays
Streamline processes and ensure legal traceability in every business relationship

In any procurement process, one of the most delicate (and delay-prone) moments is the signing of contracts, collaboration agreements, general conditions, or other key documents.

Using paper, scans, or manual emails generates inefficiency, errors, and lack of traceability.

These documents include:
📄 Framework or specific purchase contracts
📋 General or specific contracting conditions
🧾 Purchase orders with special clauses
🔐 Confidentiality, GDPR, or anti-corruption annexes
📆 Contract renewals or extensions with defined deadlines

When signature is managed manually:
❌ Suppliers take days (or weeks) to return signed contracts
❌ Scanned versions contain errors, partial or illegible signatures
❌ Documents are lost or improperly archived
❌ No traceability of when, who, and what was signed

⚠️ Risks of not digitalizing contract signature with suppliers

• Delays in launching orders or services
• Legal or contractual breaches due to invalid documents
• Difficulty defending agreed terms in disputes
• Hidden costs in printing, scanning, follow-up, and archiving
• Unprofessional image towards suppliers or internal stakeholders

🧩 How does Consigne solve it?
With Consigne, you can automate the entire digital signature process with full legal validity, from document preparation to final archiving:

• Upload or generate standard contracts from templates (customized by supplier type or purchase category).
• Assign internal and external signatories with defined roles (procurement, management, supplier, legal advisor, etc.).
• Send signature requests via direct link (supplier does not need an account or installation).
• Capture digital signatures with date, time, IP, and legal traceability (no scans, no ambiguity, no paper).
• Monitor document status: sent, signed, pending, expired (all visible from a central dashboard).
• Archive signed contracts automatically with version control (accessible by Procurement, Legal, or Management anytime).

💡 Result: faster, better managed, and always accessible signed contracts
✔ Accelerated procurement and contracting processes
✔ Drastic reduction in errors and redundancies
✔ Demonstrable legal validity in audits or disputes
✔ Professional, modern image of the Procurement function

Still waiting for a supplier to return a contract “as soon as they can print it”?

📩 With Consigne, you sign it today and manage it forever: [email protected]