✅ Collect digital evidence of acceptance for legal clauses, codes of ethics, and internal policies
Record end-to-end acceptance traceability.
For any law firm or legal advisory with a compliance culture, it’s essential to ensure that:

📋 Employees accept the code of ethics,
📄 Clients acknowledge legal clauses (GDPR, conflict prevention…),
🤝 Suppliers and partners recognize internal policies or collaboration terms.

But if this is handled by email or on paper:

❌ There’s no solid legal proof of acceptance.
❌ Documents are signed without being read or properly retained.
❌ Time is wasted chasing signed copies.
❌ There’s no way to prove acceptance in an inspection or dispute.

In the legal context, the validity and traceability of that acceptance isn’t optional: it protects the firm and reassures the client.

⚠️ Risks of informal management of compliance documents

• Lack of evidence in labor or contractual disputes.
• Inability to demonstrate GDPR or other regulatory compliance.
• Failure to present proof during inspections or audits.
• Loss of trust from institutional clients or compliance officers.
• Reputational risk for not enforcing what you require.

🧩 How does Code Contract solve it?
With Consigne (legally compliant e-signature) and SmartCheck (evidence generation), you can automate and validate every acceptance process for policies and clauses:

• Send any document for legally valid signature or acceptance
  e.g., code of ethics, right-to-disconnect policy, GDPR clauses, NDAs…
• Capture acceptance with digital signature or traceable receipt
  Includes name, email, IP, timestamp, device, date.
• Store evidence automatically with full traceability
  Ready for inspection, audit, or legal defense.
• See who has accepted and who’s pending
  Ideal for HR, Compliance, or IT when restrictive measures are needed.
• Generate reports by group, date, or document type
  For ISO/UNE compliance or internal controls.

💡 Result: real legal control over acceptance of your key policies

• Legal evidence valid before any authority.
• Zero doubt about what was communicated and accepted.
• Less friction with employees, clients, or partners.
• More efficient onboarding and compliance workflows.
• Strong, professional image to third parties.

Still managing ethics codes and legal clauses by email and good faith?
We can lock it down with real evidence. 📩 Write to [email protected]