🧾 Structured Third-Party Approval According to Compliance and ESG Criteria
Evaluate ethical, legal, and reputational risks before contracting

One of the pillars of the Compliance area is preventing risks before they occur. Relationships with third parties (suppliers, partners, distributors, consultants…) may involve legal, ethical, or reputational risks, so properly approving them is key.

An effective approval process should consider:
🔍 Review of legal and reputational background
📄 Tax, labor, and corporate documentation
🧾 Responsible declarations and anti-corruption policies
🌱 ESG criteria (environmental, social, governance)
📋 Evaluation of compliance with sectoral or corporate regulations

When managed without structure:
❌ No consistent criteria or process traceability
❌ Suppliers are approved without validating key risks
❌ Documentation is unnecessarily requested multiple times
❌ Impossible to demonstrate why a third party was approved or rejected

⚠️ Risks of informal or incomplete approvals

• Relationships with companies in conflict with internal policies
• Sanctions or scandals for working with unethical third parties
• Loss of trust from clients or investors
• Non-conformities in compliance or sustainability audits
• Lack of data to evaluate the real risk of each business relationship

🧩 How does Trackline solve it?
Trackline enables a digital, structured, and transparent approval process:

• Create approval templates by third-party type → critical suppliers, distributors, strategic partners, etc.
• Include customized forms and ESG or compliance criteria → questions, documents, declarations, codes of conduct…
• Assign internal stakeholders to validate each part of the process → Procurement, Legal, Compliance, Quality…
• Collect all information in a digital record with full traceability → dates, versions, approvers, complete history.
• Classify third parties by risk level → apply additional controls if necessary.
• Launch automatic re-approvals by schedule or regulatory changes → no manual reminders needed.

💡 Result: third parties approved with clear, traceable, and ethical criteria
✔ Objective risk evaluation before contracting
✔ Evidence-based approval, not intuition
✔ Alignment with compliance and sustainability policies
✔ Easy justification of decisions before auditors or management

📩 We help you structure them professionally: [email protected]