📄 Structured Validation of Certificates and Licenses According to Applicable Standards
From ISO to internal or customer requirements, with no room for error or delays.

In regulated sectors or industries with demanding quality standards, one of the pillars of Quality Systems is ensuring that all relevant certificates and licenses are up to date, properly validated, and easily accessible.

These documents may include:
📜 Quality certificates (ISO 9001, ISO 22000, IFS, BRC…)
🏭 Operating, sanitary, or environmental licenses
📋 Legal or regulatory authorizations (transport, waste, occupational safety, etc.)
📑 Declarations of conformity or technical suitability
📆 Documentation with periodic expiry or mandatory renewal

When managed without structure:
❌ Certificates are not reviewed upon receipt
❌ Errors in content (date, coverage, issuing body) go unnoticed
❌ No alerts for upcoming expirations
❌ Hard to prove compliance during inspections or audits

⚠️ Risks of poor document validation
Non-compliance with regulations or certification bodies
Suppliers operating with invalid documentation
Non-conformities in internal or external audits
Risk of legal or contractual penalties
Time wasted searching or fixing documents last minute

🧩 How does Trackline solve it?
Trackline lets you automate the collection, validation, and monitoring of certificates and licenses—without manual effort or margin for error:

• Define which certificates or licenses are required for each supplier, client, or area
• Depending on the process, service, or applicable standard.
• Trackline requests documents directly from responsible parties
• With templates and clear requirements. No accounts or emails needed.
• Automatically validates format, document type, dates, issuer, etc.
• Rules can be set per document type, or manual validation if required.
• Link each certificate to the corresponding supplier, contract, or process
• Everything connected, with full traceability and centralized access.
• Receive alerts before each expiration date
• Act in advance to avoid blockages or penalties.
• Generate reports by supplier, certificate type, or area
• Ready for audits, inspections, or internal presentations.

💡 Result: all your certificates under control, without effort or surprises
✔ Structured validation with defined criteria
✔ Complete and updated documentation in one click
✔ Guaranteed compliance in any audit
✔ A more professional and proactive process

Are your certificates still arriving by email and validated “by eye”?
📩 We can help you automate it today: [email protected]