🌍 Collect and validate import/export documentation without chasing emails
Simplify international project management.
When a construction project depends on materials or equipment from abroad, the Import/Export team must coordinate with multiple stakeholders:
📦 International suppliers
🛃 Customs agents
🚚 Freight forwarders
🏗️ On-site logistics and construction teams
This involves collecting documents such as:
📑 Commercial invoices
📑 Packing lists
📑 Certificates of origin
📑 Import licenses
📑 Proof of payment or cargo insurance
Most of these documents arrive by email, in different formats, from scattered threads — often incomplete or late. This slows down delivery, causes customs errors, and puts project deadlines at risk.
With Trackline, you can automate the collection, validation and archiving of international documents from a single place.
⚠️ Common problems in import/export document management
❌ Wasting time chasing documents by email
❌ Scattered files with no version control or expiry tracking
❌ Customs delays due to missing or unvalidated paperwork
❌ Import errors from incomplete or incorrect information
❌ No traceability on who submitted what and when
✅ How does Trackline solve this?
Trackline lets you request all required documents from suppliers, agents, or forwarders through automated flows — with validations, alerts and structured archiving by shipment, supplier or project.
🛠️ How to use Trackline in your import/export workflow
- Create a document checklist
Based on shipment type or country: commercial invoice, certificate of origin, bill of lading, insurance policy, etc. - Assign the checklist to the right party
Each supplier or forwarder gets a unique link to view and upload only what’s required — no login or training needed - Trackline automatically validates dates, formats and rules
E.g., checks if certificate is less than X days old, or if the packing list is signed - Centralized monitoring
A single dashboard shows which shipments are complete or still missing documents - Structured archive by shipment, project or site
Everything is traceable and ready for customs, audits or reports
💡 Result: faster, safer, error-free imports
- Proactive, validated document collection
- Reduced customs blockage risks
- Lower admin workload for your team
- Clear evidence of compliance
- Organized, instant access to all files
Want to automate your next import flow?
We’ll help you set up your first workflow this week. 📩 Write to us at [email protected]