✅ Control Your Suppliers’ Legal Documentation with Automatic Follow-Up
Unify and automate supplier document collection.

Although it may not seem like it, law firms and legal advisory practices also manage a significant network of external suppliers and partners:
🖥️ management software, cybersecurity, or CRM
🏢 coworking spaces, cleaning, or maintenance
🎓 external trainers, coaches, interpreters
📦 logistics, translation, printing, or courier services
👩‍⚖️ other subcontracted legal professionals (e.g., experts, consultants)

Each of these suppliers should deliver and keep up to date key documents such as:
📄 signed contract,
📑 confidentiality/NDA clause or agreement,
🧾 GDPR compliance certificate,
📋 civil liability or occupational safety (OHS) insurance,
📆 legal or corporate validity documentation.

But in practice:
❌ many suppliers don’t deliver everything,
❌ it’s managed by email with no traceability or control,
❌ documents expire and no one notices,
❌ audits or internal reviews are improvised,
❌ unnecessary risks are taken with clients or authorities.

⚠️ Risks of not controlling supplier documentation
Non-compliance with GDPR due to missing contractual guarantees.
Legal complications in case of data leaks.
Sanctions or blocks in internal audits (ISO, compliance…).
Unprofessional image with institutional clients.
Risk of joint/secondary liability in accidents or disputes.

🧩 How does Trackline solve it?
With Trackline, you can automate the end-to-end collection and control of your suppliers’ legal documentation—with full visibility and zero operational friction.

1. Create templates by supplier or service type
   e.g., technology, general services, legal collaborators…
2. Define required documents for each profile
   Contracts, GDPR, insurance, OHS, corporate deeds, certificates, etc.
3. Invite suppliers via a unique link
   No registration or complex portal needed.
4. Trackline requests and reminds automatically
   Receive alerts for expirations, partial uploads, or non-compliance.
5. Validate documents automatically (or manually)
   By date, format, or specific requirements.
6. Use a dashboard to see who is up to date
   Ideal to decide renewals, continue services, or justify changes.

💡 Result: suppliers under control and fewer legal risks
Up-to-date, centralized legal documentation
90% reduction in time spent on document follow-up
Proactive alerts before critical documents expire
Compliance evidence for inspections or audits
Stronger image with clients and external bodies

Are your suppliers still emailing contracts and insurance with no control?
We can help you structure everything in minutes. 📩 [email protected]