✅ Automation of Supplier Document Control with Expirations and Alerts
Avoid expired documents or non-compliance during audits.

One of the most common challenges for Quality teams is ensuring that suppliers meet all current documentation requirements. This includes legal obligations, internal standards, and external certifications (ISO, IFS, BRC, etc.).

This documentation usually involves:
📄 Quality, sanitary, or technical certificates
📋 Licenses, authorizations, or approvals
📑 Declarations of conformity, technical sheets
📆 Expirable documents: insurance, occupational safety, permits, etc.

When managed manually:
❌ Documents are collected by email, WhatsApp, or shared folders
❌ No clear visibility of who has delivered what
❌ Documents expire without being detected on time
❌ During an audit, time is wasted justifying or searching for files

⚠️ Risks of poor supplier document management
Non-compliance in internal or external audits
Legal or technical risks from operating with expired documentation
Operational delays due to lack of information
Loss of credibility with clients or certifying bodies
Time wasted chasing papers instead of creating value

🧩 How does Trackline solve it?
With Trackline you can structure and automate the entire supplier documentation control:

• Create requirement templates by supplier type
  e.g., raw materials, technical services, subcontractors, transport…
• Define mandatory documents in each template
  Certificates, data sheets, policies, GDPR, occupational safety, etc.
• Upload or invite your suppliers to the system
  They will see their personalized list and upload documents directly, without needing a user account.
• Trackline automatically validates received documents
  By format, date, type… or manual validation if needed.
• Receive alerts before any document expiration
  Avoid non-compliance with proactive notifications.
• Check compliance status by supplier anytime
  Ideal for audits, inspections, or internal reviews.

💡 Result: complete document control without surprises
✔ Up-to-date documentation without chasing
✔ Reduced risk in audits or certifications
✔ Professional, scalable process without emails or scattered folders
✔ Evidence of compliance always ready when needed

Still chasing papers through emails and Excel?
📩 We can help you automate it today: [email protected]