📋 Digital Checklists for Receiving and Quality Control of Materials or Services
A critical part of the Purchasing process is ensuring that what is received actually meets the contract
requirements, both in materials and services. This requires systematic validations and clear criteria from the very beginning.
Without a structured system:
❌ Receipts are done “verbally” or with minimal checks
❌ Incidents are not documented, and no evidence is collected
❌ Quality validation depends on the receiver, without traceability
❌ Non-compliant products or services are accepted with no option for later claims
⚠️ Risks of not controlling receipt in a structured way
- Payments to suppliers for defective or incomplete deliveries
- Impact on the quality of the final product or service
- Contractual breaches that cannot be demonstrated
- Hidden costs due to rework, returns, or customer dissatisfaction
- Lack of data to objectively evaluate suppliers
🧩 How does SmartCheck solve it?
With SmartCheck, you can digitalize all reception controls with customized checklists, accessible from mobile, tablet, or PC:
- Design specific forms for each type of reception
(e.g.: raw materials, finished products, cleaning services, maintenance, etc.) - Include clear and objective validation criteria
(quantity, condition, specifications, attached documentation, etc.) - Capture evidence instantly
(photos, comments, signatures, location… all in real time) - Automatically record who performed the reception, when, and how
(complete traceability for any review) - Trigger alerts or incidents if a non-conformity is detected
(create corrective actions directly in the system) - Review the full history of receptions by supplier, product, or service
(useful for claims, renegotiations, or audits)
💡 Result: controlled reception, documented incidents, and assured quality
✔ Fewer errors, more transparency
✔ Solid evidence against suppliers or for audits
✔ Greater control without extra workload
✔ Objective basis to evaluate supplier performance
📩 Digitalize your reception controls with SmartCheck: [email protected]