🖥️ Manage System Access and Usage Policies with Digital Signatures
Ensure full access control and legal compliance
In food industry companies with multiple sites, operators, technicians and enterprise software, managing system access and ensuring users accept the usage policies is essential to avoid security breaches, comply with GDPR, IFS and maintain a secure IT environment.
However, these policies are often shared via email or paper and remain unsigned, creating serious legal and operational risks.
⚠️ Main IT challenges in access and policy management
❌ System usage policies are not signed or archived
❌ High staff turnover with no access tracking
❌ Difficult to prove that users accepted usage or security rules
❌ IT incidents with no proof of responsibility
❌ Lack of traceability on who accessed what, when, and under what terms
✅ How does Code Contract solve this?
With Consigne and Trackline, the IT team can automate the documentation process linked to system access, collect digital signatures for usage policies, and archive signed records with full traceability.
🛠️ How to apply it
- Create a usage policy template
Include email, ERP, mobile devices, cybersecurity rules, confidentiality, etc. - Launch a signature flow with Consigne
Each time a user joins or changes role, the policy is sent automatically for digital signing. - Track who has signed
Use the dashboard to view status and resend instantly. - Register access requests via Trackline
Allow HR or department heads to request new users or revocations, with internal approvals and traceability. - Centralize all documents
All signed policies and requests are archived and accessible to IT or security when needed.
💡 Result: more security, less risk
- Legal proof of policy acceptance
- Reduced cybersecurity and compliance risk
- Full control over access authorizations and changes
- Support for audits, incidents or legal conflicts
Want to see how it would work for your IT team?
We’ll help you set it up in minutes. 📩 [email protected]