🧾 Collect and centralize technical documentation from subcontractors without chasing emails
Delegate subcontractor management with automated requests.
On a construction site, every subcontractor must submit mandatory technical documentation before starting and throughout the project: product certificates, technical data sheets, CE marking, installation manuals, quality plans, insurance policies, etc.

When this collection is done via email or on paper, the process becomes slow, disorganized, and exposes the contractor to risks of non-compliance, work stoppages or audit penalties.

⚠️ Main challenges for the Quality team
❌ Wasting time chasing documents via email or phone
❌ Lack of visibility: who has submitted what?
❌ Expired certificates with no warning
❌ Poorly filed documents, impossible to find during an inspection
❌ No traceability: When was it submitted? Who approved it? Is it still valid?

✅ How does Trackline solve it?
With Trackline, you can automate the request, validation and storage of technical documentation from day one. The platform handles reminders, checks validity dates and organizes documents automatically by company, work package or trade.

🛠️ Steps to automate technical document control

1. Create a template by trade or project phase
   Example:

• Plumbing: technical data sheets, CE marking, warranties, technical report
• Structural work: lab tests, steel certificates, reinforcement designs, etc.

1. Add subcontractors to Trackline
   Each will receive a unique link to upload their documents — no login or training needed.
2. The system requests and reminds automatically
   Trackline sends automatic reminders about pending documents and deadlines.
3. Manual or automatic validation
   Set rules (format, expiry date, mandatory fields) or review documents manually before approving.
4. Everything centralized and accessible by site
   Use your dashboard to filter by subcontractor, document, status or date. Ideal for audits, inspections or client visits.

💡 Result: better document control, less risk, and faster site management
✔ Huge reduction in time spent chasing documents
✔ Always-accessible, up-to-date and organized records
✔ Full visibility by site, phase or subcontractor
✔ Compliance ensured for clients, certifiers or control technicians

Want to try it on your next project or work package?
We can help set up your first document flow in minutes. 📩 Write to: [email protected]