📑 Deliver documents and collect worker signatures before site entry, all digitally
Manage all worker documentation digitally.

When onboarding workers to a construction site, HR must ensure that each individual has received and signed the required documents, such as:

📘 internal site rules,
📘 occupational health and safety (OHS) policy,
📘 PPE usage protocol,
📘 confidentiality or code of conduct,
📘 data protection policy (e.g. GDPR), etc.

When done on paper or by email, this process is often slow, disorganized, and difficult to prove in case of an inspection or incident.

With Consigne, you can send all these documents for legally valid electronic signature before day one on-site—with full traceability.

⚠️ Common risks in mandatory document signing
❌ Paper-based signatures are lost or unarchived
❌ No proof the worker received or accepted the document
❌ Lack of control over signed versions
❌ Legal risks in case of accident or non-compliance
❌ Wasted time managing paper, scans, and emails

✅ How does Consigne solve this?
With Consigne, you can email documents to any worker (own staff or subcontractor) and collect digital signatures before site entry. All signatures are traceable, archived, and accessible to HR, HSE, or site management.

🛠️ How does the digital signature flow work?

1. Group documents by project or role
   Examples:
2. • Site access rules
   • OHS and PPE protocols
   • Data protection policy (GDPR)
   • Harassment policy or code of conduct
   • Site-specific safety instructions
3. Send documents via Consigne
   All you need is the worker's or subcontractor’s email. No account needed—they sign from mobile or PC.
4. Collect legally valid digital signatures
   Each signature is recorded with date, IP address, signer ID, document version, and file hash.
5. Track status from your dashboard
   See who has signed, what is still pending, and resend reminders if needed.
6. Everything archived and ready for audit
   Documents are linked to each worker profile and available for download or inspection.

💡 Result: legal compliance with no paper, no errors, no chasing

• Legally valid and secure digital signature
• Less admin burden for HR and HSE
• Better onboarding experience for workers
• Clear evidence in case of audits or claims
• Everything signed and ready before site access

Want to send your onboarding protocols for signature this week?
We can help you set it up in minutes. 📩 [email protected]