📜 Ensure digital acceptance of codes of ethics and internal policies with legal traceability
Distribute and track acceptance of codes and policies — 100% digital.
In logistics, working with many stakeholders — suppliers, subcontractors, carriers, temp agencies, employees — means everyone must align with the company’s internal rules, conduct policies, and ethical commitments.

This includes:

✅ Codes of ethics and conduct,
✅ Anti-corruption / anti-bribery policies,
✅ Policies on equality, environment, or sustainability,
✅ Customer commitments or certifications (e.g., ISO 37001, ESG, BSCI…).

The problem: many of these documents are delivered on paper, emailed without control, or “signed just to comply,” without real traceability.

❌ You can’t prove they were read and accepted,
❌ No control over who accepted and when,
❌ No valid evidence for customers, inspections, or compliance committees,
❌ Content can’t be updated easily nor re-acceptance enforced.

With SmartCheck and Consigne, you can send internal/corporate documents to anyone (employee or external), collect their digital acceptance with legal traceability, and maintain a history organized by person, date, and policy.

⚠️ Typical pains without formal, traceable acceptance

• People operating without accepting critical rules.
• Difficulty proving compliance to a customer or auditor.
• Codes signed years ago with no renewal or oversight.
• Misalignment with large-customer or ESG label requirements.
• Reputational or contractual risk due to internal breaches.

✅ How does Code Contract solve it?
With SmartCheck and Consigne you can:

• Send any policy or internal rule for mandatory reading.
• Request simple e-signature or click-through acceptance with proof of reading.
• Record technical evidence: date, IP, content shown, signature.
• Enforce periodic updates or changes driven by new regulations.
• See in one dashboard who has accepted and who hasn’t.
• Download reports by policy, group, supplier, or employee.

🛠️ How to apply it in your compliance system

• Define the policies/codes that require acceptance
  Example: “Code of Ethics for Carriers,” “ESG Policy for External Staff.”
• Select recipients (employees, suppliers, temp agencies, etc.)
  Send via email or integrate with your systems.
• Send the document and request e-signature or digital acceptance
  No registration needed — done from mobile or email.
• Capture full legal evidence in each case
  SmartCheck logs who, when, from where, and which document version.
• Monitor status from the dashboard and act on non-compliance
  Block access or trigger automatic reminders if needed.

💡 Result: real, demonstrable ethical compliance — no friction, no paper

• Everyone aligned with your internal rules
• Individual, up-to-date traceability
• Audit-ready evidence for demanding customers
• Lower reputational/contractual risk
• Professionalized compliance without extra workload

Want to guarantee everyone has read and accepted your internal policies with legal evidence?
We can help you set it up today. 📩 Write to us at [email protected]