✅ Digital Management of Employee Signatures and Acceptance of Internal Policies and Codes of Ethics
Ensure compliance and legal traceability per employee

One of the fundamental pillars in HR is to guarantee that all employees have read, understood, and accepted the company’s internal policies and codes of ethics, from the code of conduct to policies on equality, harassment, data protection, and more.

🚫 When this process is manual or informal:

❌ Documents are sent by email without receipt control
❌ No proof that the employee accepted the latest version
❌ Paper signatures get lost, falsified, or lack clear traceability
❌ Legal risks and non-compliance in audits

⚠️ Risks of not digitally controlling acceptance

• Penalties for legal or regulatory non-compliance
• Lack of evidence in inspections or audits
• Image of unprofessionalism or lack of commitment
• Difficulty managing updates or regulatory changes
• Reputational and operational risk for the company

🧩 How does Consigne solve it?

Consigne offers a platform to manage the distribution, reading, and digital signature with legal validity of all internal policies:

• Upload internal policies and codes of ethics with version control
• Assign policies by area, position, or employee profile
• Send notifications and requests for reading and digital signing
• Record dates, times, IPs, and signed versions for legal traceability
• Track acceptance in real time with automatic reminders
• Centralize all signatures and documents in a secure repository

💡 Result: digitalized, secure, and legally valid acceptance
✔ Regulatory compliance and reduced legal risks
✔ Clear, centralized evidence for HR and Compliance
✔ Efficient, paperless management of internal policies
✔ Greater commitment and professionalism across the organization

👉 Still sending policies by email or paper without control?
📩 Digitalize them with Consigne today: [email protected]