🔒 Control of Sensitive Clause Acceptance: General Terms, GDPR, Confidentiality
Avoid future contractual disputes with clear and traceable evidence

Beyond contracts, many procurement processes require suppliers to accept key clauses before operating: general terms, confidentiality commitments, data protection (GDPR) obligations, or ethical and sustainability standards.

These clauses often include:
📄 General purchasing and supply conditions
🔐 GDPR and data protection compliance commitments
🤝 Confidentiality agreements (NDAs)
📋 Acceptance of anti-corruption, compliance, or ESG clauses
🧾 Declarations of responsibility or sector-specific legal obligations

When this acceptance is not managed properly:
❌ Sent by email without confirmation or traceability
❌ Signed on paper and archived without control
❌ Impossible to prove a supplier accepted a specific clause
❌ Conflicts arise due to “not knowing” the agreed conditions

⚠️ Risks of not controlling acceptance of sensitive clauses

• Legal disputes due to misunderstandings or lack of consent
• Non-compliance in quality, compliance, or data protection audits
• Penalties for operating without minimum legal guarantees
• Weakened negotiating position with suppliers
• Lack of legal certainty in key contracts

🧩 How does Consigne solve it?
With Consigne, you can ensure every key clause is digitally accepted by the supplier with full evidence – no paper, no lost emails:

• Upload or create documents/clauses that must be accepted (general terms, NDA, GDPR, compliance, etc.).
• Associate them with new or existing suppliers in the platform (each supplier receives only what they must sign).
• Send a legally valid request for reading and signature (no account or registration required for suppliers).
• Capture acceptance with electronic signature, date, IP, and document version (full traceability of consent).
• Monitor in real time who accepted what and who hasn’t (view status, dates, pending actions from a central dashboard).
• Resend new versions when terms or regulations change (automatic notification and request for new signature if needed).

💡 Result: sensitive clauses accepted and recorded
✔ Legal security for the entire procurement process
✔ Reduced legal and contractual risks
✔ Evidence ready for audits, inspections, or litigation
✔ Professional and transparent supplier relationships

Are you sure all your suppliers have accepted your general terms and conditions?

📩 With Consigne, you can prove it in seconds: [email protected]